// custom systems + team training
For 5–50 person service firms, agencies & founder-led ops

Use less software.

Unify your tools

We connect your tools using Claude, OpenAI Codex, Gemini, Meta Muse & Grok—and train your staff in live workshops and 1:1s so your business runs without manual busywork.

Operator memberOperator memberOperator memberOperator member
★★★★★ 4.9/5Trusted by 140+ operators & workshop alumni · Read verified reviews →
12–22 hrs/wk
Reclaimed per team
7–14 days
Blueprint to live stack
Workshops + 1:1
Hands-on team training
140+ Operators
Active community & alumni
// systems running
07:00 · brief delivered
lead scored 94 · queued
call → 6 tasks in ClickUp
cancel intercepted · win-back live
ad anomaly flagged
$8,400 invoice drafted
60 hrs/week · automated
07:00 · brief delivered
lead scored 94 · queued
call → 6 tasks in ClickUp
cancel intercepted · win-back live
ad anomaly flagged
$8,400 invoice drafted
60 hrs/week · automated
01
Frontier models & coding harnesses

Every frontier model. Wired into one harness.

We never lock you into a single vendor. We route each job to the strongest model and train your team on the exact coding and agent harnesses below. Click any to include in your blueprint:

2 model harnesses selected for your stack
Anthropic Claude + Claude Code · OpenAI GPT + Codex
01
The real problem

The problem is the work nobody automated.

right now

Your team is paid to copy-paste between tabs

60+ hours/week lost to manual CRM entry, invoices, and follow-ups.

fig. 01where the hours actually go
NOWWITH THE SYSTEMTASKENTER DATAHUMANSEND EMAILHUMANUPDATE CRMHUMAN62 HRS / WK OF STAFF TIME≈ $96K / YR IN SALARY ON REPEAT WORKTASKSYSTEMRUNS ALL 3 STEPSYOU ✓4 HRS / WK — APPROVALS ONLYSAME OUTPUT, ONE CLICK PER TASK

Wired end-to-end. Invoices, sync, and follow-ups queued for 1-click Slack approval.

Claude CodeOpenAI CodexSlack GateStripe
right now

You find out after revenue leaks

A Friday lead waits until Monday. A churned subscription goes unnoticed until month-end.

fig. 02time from break to detection
NOWWITH THE SYSTEMMONTUEWEDTHUFRIAD SPEND TANKSYOU NOTICE2 DAYS BLINDDAMAGE COMPOUNDS FOR 48 HRSFOUND BY ACCIDENT, NOT BY ALARMSAME BREAKALERT + SUGGESTED FIX07:00 BRIEFDETECTED IN UNDER 60 SECURGENT VS CAN-WAIT, SORTED EVERY MORNING

24/7 Grok & Claude watchdogs flag drops, hot leads, and churn in real time + a 7 AM brief.

xAI Grok BotLead RoutingChurn Alerts7 AM Brief
right now

Your best knowledge is buried in call recordings

Hundreds of Zoom calls and SOPs sit in folders nobody searches.

fig. 03what happens to recorded knowledge
NOWWITH THE SYSTEMSALES CALLSCOACHING SESSIONSDOCS + SOPS4,000 HRS RECORDED, NEVER OPENEDEVERY NEW PROBLEM SOLVED FROM SCRATCHTRANSCRIBED+ INDEXED< 30 MIN / CALLASK A QUESTION → GET THE ANSWERYOUR WHOLE HISTORY, SEARCHABLE IN PLAIN ENGLISH

Gemini 2M-context indexes every call and pushes scoped tasks straight into ClickUp.

Google GeminiCall-to-ClickUpCompany MemoryInstant Q&A
right now

Outreach sounds robotic instead of like you

Generic ChatGPT prompts sound fake, so you still rewrite every important email.

fig. 04voice consistency across senders
NOWWITH THE SYSTEMYOUR EMAILSYOUR VA'S 40 / WKTWO DIFFERENT PEOPLE TALKINGLEADS FEEL THE SWITCH AND GO COLDYOUR EMAILSSYSTEM DRAFTSONE VOICE, TRAINED ON YOURSEVERY DRAFT GATED ON YOUR APPROVAL

Fine-tuned on your actual sent folder. Drafts land in your inbox ready for 1-click send.

Anthropic ClaudeMeta MuseVoice ModelApproval Gate
Which of these four is costing your team the most hours?
We audit your #1 bottleneck and send a written fix in 48 hours
Inspect the 30-job systems map
02
Our niche & 14-day build method

Built for 5–50 person teams drowning in manual ops.

No rip-and-replace. We wire the software you already pay for into one system and train your staff to run it.

NICHE // 0114–22 hrs/wk saved

Service & Field Ops (5–50 staff)

Med spas, clinics, trades & charter fleets

ProblemMissed calls on-site, slow quotes, and Friday invoice backlogs.
Fix + TrainingInstant quote-to-Stripe routing, EHR/CRM sync & 1:1 front-desk training.
JobberStripeQuickBooksTwilio SMS
NICHE // 023.2x faster delivery

Agencies & Advisory Firms

Consultancies, B2B studios & legal/accounting

ProblemSenior staff spend 30% of their week turning calls into tasks and reports.
Fix + TrainingCalls auto-convert to ClickUp tasks + half-day team automation workshop.
HubSpotClickUpSlackZoomClaude
NICHE // 03$80K+ ops capacity

Founder-Led B2B & RevOps

Founders stuck routing work across 8+ SaaS tools

ProblemEvery approval, exception, and pipeline report bottlenecks at the founder.
Fix + Training7 AM daily brief, Grok anomaly alerts & 1-click Slack approval gates.
HubSpotStripeSlackClaude CodeCodex
// how we build & increase productivity

From bottleneck to trained team in 4 steps

Open 30-job systems map
STEP 01Days 1–2
Bottleneck Audit

We shadow your team’s real tabs and rank workflows by hours lost.

→ 48-Hr ROI Blueprint
STEP 02Days 3–8
Multi-Model Wiring

We connect your CRM, billing, and Slack using Claude Code, Codex & MCP.

→ Live Stack + Approval Gates
STEP 03Days 9–12
Workshops & 1:1s

Hands-on team workshops and 1:1 desk coaching so everyone uses it daily.

→ Trained Team + Role SOPs
STEP 04Day 14+
Telemetry & Community

30 days of verified time-saved tracking plus Operator Network access.

→ Verified ROI + Alumni Access
03
Workshops & 1:1 enablement

Don’t just install AI. Train your people to run it.

Hands-on workshops and 1:1 desk coaching on Claude, OpenAI Codex, Gemini, and your live stack—so your team actually uses what we build.

1:1 INTENSIVE

1:1 Founder & Operator Training

90-min live desk build + 14-day Slack coaching

Shoulder-to-shoulder on your screen. We configure Claude Code, Codex, voice drafting, and inbox triage live.

  • ✓AI writing engine trained on your sent emails
  • ✓2–3 live workflows wired on your accounts
  • ✓Recorded Loom vault + 14 days 1:1 Slack support
TEAM WORKSHOPMOST POPULAR

Half-Day Team AI Workshop

3.5-hr hands-on session · Up to 15 staff

Every team member builds and tests role-specific automations on their own laptop using your real CRM and project tools.

  • ✓Pre-workshop audit of your top 5 team bottlenecks
  • ✓Role-by-role prompt & automation SOP playbooks
  • ✓30-day follow-up clinic to lock in 100% adoption
BUILD + HANDOFF

Full Build + Team Enablement

7–14 day custom build + 1:1 role onboarding

We engineer your production automation layer across Stripe, HubSpot & Slack, then certify every role owner 1:1.

  • ✓End-to-end multi-model stack + approval gates
  • ✓1:1 handoff with every department lead
  • ✓Operator Community membership & office hours
04
Operator community & verified reviews

4.9/5 across 140+ operators & workshop alumni.

Dr. Elena VanceMarcus SterlingCapt. Tomas HerreraRachel LinDevon Brooks
4.9/5· Private Slack + Bi-Weekly Build Clinics
Build + 1:1 Handoff
“−62% no-shows · 14 hrs/wk saved”

“Wired our intake straight into our EHR and trained both receptionists 1:1 until they could run the approval queue in minutes.”

STACK: Intake → EHR → SMS Recall
Dr. Elena Vance
Dr. Elena Vance
Clinical Director · EyeFix Optometry
Team Workshop (14 staff)
“11 hrs/wk saved per analyst”

“In one 3.5-hour live workshop using our actual calls and ClickUp boards, all 14 analysts left with working Claude & Gemini workflows.”

STACK: Call Recording → ClickUp Tasks
Marcus Sterling
Marcus Sterling
Partner · Sterling & Co. Advisory
1:1 Founder Intensive
“< 90s quote time · +28% charter rev”

“Built an instant quote-to-Stripe flow and coached me 1:1 so I approve custom itineraries from WhatsApp in ten seconds.”

STACK: Lead → Stripe → WhatsApp Gate
Capt. Tomas Herrera
Capt. Tomas Herrera
Founder · Cabo Charter Masters
Revenue Recovery Build
“$24K recovered in 60 days”

“Canceled Stripe memberships now trigger an instant Slack alert with a pre-drafted offer—reversing 31% of cancellations automatically.”

STACK: Stripe Cancel → Slack Win-Back
Rachel Lin
Rachel Lin
Ops Lead · Coastal Med Spa
Field Ops + Dispatch Workshop
“2 hrs/day saved per tech”

“Connected Jobber to QuickBooks and trained our dispatchers in two afternoons. Invoice turnaround dropped by 94%.”

STACK: Jobber → QuickBooks → Review Ask
Devon Brooks
Devon Brooks
GM · T&C Plumbing (18 techs)
1:1 Voice & Ops Intensive
“Zero Sunday admin · 4 deals wk 1”

“In one 90-minute 1:1 session, we trained Claude on my sent folder and wired instant Slack lead routing. My Sundays are mine again.”

STACK: Claude Voice Model → HubSpot
Hannah Alverez
Hannah Alverez
Founder · Elevate Growth Studio
Inspect 6 live client dashboards
Common questions

Straight
answers
No pitch

If you've looked at AI tools before and walked away skeptical — good. These answers are honest.

inquiry@fluxgate.pro
05
Scope your build, workshop or 1:1

What are you still doing by hand?

Pick what you want to proceed with—a full automation build, a half-day team workshop, or a 1:1 session—and which models you want in your stack. Our engineers send back a written plan in 48 hours.

48 hrs
Written blueprint + ROI model
Multi-Model
Claude, Codex, Gemini, Muse & Grok
$0
Yours to keep — zero obligation
Email draft
FluxgateFluxgate
$ status --all
systems ········ online
automations ···· running
deployments ···· 7–14 days
inquiry ········ inquiry@fluxgate.pro
$
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